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Microsoft Office allows you to mark the first row of a table as table headers in both PowerPoint and Word. The general process is to find the table formatting options in the the ribbon and check Header Row for each table.

Color Contrast and Table Design

In all the versions of Microsoft Office, designating a Header Row can trigger a change in the table appearance. It is important that the formatting of each cell contains sufficient color contrast.

Note that additional options for banded rows/columns are compatible with screen readers and can be useful for sighted users. However, contrast should be checked if the cells are colored.

Windows Office 2013

    1. Open a document in either Word or PowerPoint.
    2. Click anywhere in the table.
    3. Go to the Design tab (Office 2013/2010 for Windows) or the Table tab (Office 2011 for Mac) at the top of the page.

NOTE: Office 2013 has 2 design tabs, click on the one the right under TABLE TOOLS. The other one is generic for the entire document.

  1. Check the Header Row check box for the First Column and/or First Row.
  2. Type (or retype) your column headings.
  3. Press the Enter key.

PowerPoint 2013 for Windows Headers Tool

Click Design tool on the right under Table Tools to see Header Row check

Word 2013 for Windows Headers Tool

Word 2013 for Windows Headers Tool Screen capture

Windows Office 2010

In Office 2010, the Header Row checkbox can be seen in the Table tab in the ribbon.

Word 2010 for Windows Headers Tool

Word 2010 for Windows Headers Tools Screen capture

Macintosh Office 2016

In Office 2016, the Header Row checkbox can be seen in the Table Design tab in the ribbon.

Tables tab in Office 2016

Macintosh Office 2011

In Office 2011, the Header Row checkbox can be seen in the Table tab in the ribbon.

Tables tab in Office 2011

Online Office 365

The steps for designating table headers in the online version of office 365 is the same as the steps for Windows Office 2013.

The only difference is that instead of a check box for Header Rows, the text itself gets highlighted.

Visual Representation of how the selection of the Header Rows looks slightly different.

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